Published: 02 February 2018

Executive Secretary: Kuumba Foundation (KF)
Deadline: 16 February 2018

Job purpose
The three to five-day volunteer job is in support of KF's strategic focus which ensures increased availability and access to practical life and technical skills training for children, youth and adults. The position entails 1) facilitating existing capacity, 2) creates linkages with appropriate donor and related agencies / organizations engaged in children and youth development as well as adult training. Through the initiative KF will collaborate closely with the community, private sector, policy makers, legislators, media, and donors.

Basic function
The Executive Secretary is the principal person ensuring the management of the office, communication with KF Coordinator and board / volunteer staff / others, appropriate coordination, implementation of program activities, reporting to volunteers, board members, and collaborators.

Major activities of the job
Works closely with KF and partners giving guidance and managerial assistance to support implementation of project objectives and KF objectives; Facilitates all project activities and effectively reports on the same; Supports the Coordinators; Compiles and circulates board and staff minutes, prepares electronic communications, newsletters, monthly, mid-term and annual reports; Sets up and maintains a viable filing system; Anticipates, proposes, plans and gives timely advice in regards to programme, human resources, financial and other needs' adjustments; Ensures that volunteers submit needed information / documentation regularly and initiates preparation of reports.

Education experience and key competencies
Certificate of training; A minimum of 2 - 5 years of experience in a similar or related role with strengths of thoroughness, reliability, punctuality, self-initiative, writing competence, communication clarity, confidence, and organizational skills; Experience of preparing project documentation notably internal and donor narrative and financial reports, programme updates, budgets, and contracts; Experience of convening and documenting meetings of different actors, building alliances to deliver greater change; Experience of undertaking high level representation at stakeholder, NGO's and other meetings; Experience conducting desk studies and reviews (comparative) and production quality assessment reports; Internet research and profiling skills in regards to calls for proposals; Good relationship and team management skills; Excellent interpersonal skills.

Minimal volunteer allowances and details of work environment will be discussed with short listed candidates

To apply
Please send you CV and application letter to: Kuumbavolunteers@gmail.com clearly labeled Executive Secretary in the Subject line
- Kuumba Foundation